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PostNord consolidated invoicing with Waybill

If you have a large volume of PostNord parcels to a country where customs clearance of the goods is required, you can use Lagersystem to create a consolidated invoice and a customs XML for your Waybill.

This requires that you use PostNord's Waybill function in Pacsoft, since we need to know the Waybill number in order to create a customs XML.

Creating a Waybill in nShift (formerly PacSoft)​

First, a Waybill must be created in your nShift:

  1. Log in to your nShift.
  2. Go to Create shipments -> Waybills.
  3. Create a new Waybill for the country you want to do consolidated invoicing for, for example Norway.

Contact PostNord if you have problems creating a Waybill.

Printing a Waybill from nShift​

When you process orders for the country you have created a Waybill for, Lagersystem automatically sends the order information to your Waybill in nShift at the same time as you generate a PostNord shipping label via Lagersystem.

You can go into your Waybill and follow along as it's updated. In the example here, you can see one order in the Waybill:

Once you have completed the orders in Lagersystem that should be sent to the country you have created a Waybill for, you need to print your Waybill from nShift. Remember to create a new Waybill if you haven't set it to do so automatically upon printing.

In the printout you receive, there is a Waybill No. that you need to use when creating a consolidated invoice in Lagersystem.

Creating a consolidated invoice in Lagersystem​

Once you have printed your Waybill via nShift, you can create a consolidated invoice and customs XML in Lagersystem.

In Lagersystem, go to Reports -> Consolidated customs clearance -> PostNord.

Here you fill in the time period so that you get all the orders that you also have in your Waybill.

  1. Period start/end are filled in so that you match the same orders as the ones in your Waybill. This could, for example, be a whole day or a week.
  2. Cutoff can determine how you choose the cutoff point for the period.
  3. Destination country must be the country the orders are being sent to.
  4. Bulk/Waybill No. is filled in with the Waybill No. from the printout from nShift.

Once you have filled in the form, click Generate report. You will then get an overview of the orders the form matches. You can also see if an order has already been used in a previously generated consolidated invoice.

Finally, select the orders that the consolidated invoice should be created for. Then click Generate report again, and a PDF file with a consolidated invoice is automatically downloaded, and the customs XML file is sent to PostNord.